Dear***,
I'm writing this letter regarding the rental deposit at ( __*where the rental house is). Could you please meet the host when you are in (__ *city name) at your convenience?
I'm afraid that we need you to be on the scene when refunding the deposit. It is due to our lack of the deposit receipt and the host insists on your participation. Without your kindly help we would have no chance to have the money back. Should you have time, please contact me for the arrange of this meeting. My contact number is the same as before: **** ****.
Again I apologize for any inconvenience that may cause and look forward to hearing from you soon. Thank you.
Sincerely yours,
***
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提问者对于答案的评价:谢谢啊,我回复的有点点晚,sorry了。